- Kansas City Charter Bus Services /
- Charter Bus Rates
Charter Bus Prices: How Much Does a Kansas City Bus Rental Cost?
Wondering how much it costs to rent a charter bus in Kansas City, Kansas? You’re in the right place! Kansas City Charter Bus Services specializes in affordable group transportation throughout Kansas City, Overland Park, Olathe, Shawnee, and the entire Kansas City Metro Area. Whether you’re planning a wedding at The Kansas City Convention Center, a field trip to the National WWI Museum and Memorial, or a company shuttle to downtown, we help you compare pricing and vehicle options so you find the perfect charter bus for your group’s needs—and your budget.
Instantly get real-time quotes by calling our 24/7 reservation department at 913-225-9030 to speak with a reservation expert. We make booking stress-free with clear, upfront prices, no hidden fees, and professional support every step of the way.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Charter Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 50-Passenger Charter Bus | $190 – $500 | $1,500 – $3,600 | $4.50 – $7.50 |
| 40–45-Passenger Charter Bus | $180 – $480 | $1,500 – $3,500 | $4.50 – $7.50 |
| 35-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 30-Passenger Minibus | $180 – $475 | $1,500 – $3,400 | $4.00 – $7.00 |
| 28-Passenger Minibus | $175 – $450 | $1,500 – $3,300 | $4.00 – $7.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
| School Bus (-47 pax) | $155 – $450 | $1,520 – $3,655 | $5.00 – $8.95 |
| Entertainer / Sleeper Coach | N/A | $1,900 – $2,500 | $7.00 – $10.50 |
| Mercedes Sprinter Party Bus (10-14) | $160 – $450 | $1,200 – $2,900 | $3.00 – $6.00 |
| Small Party Bus (10-20) | $180 – $470 | $1,200 – $2,900 | $3.00 – $6.00 |
| Mid-Size Party Bus (20-30) | $200 – $500 | $1,200 – $3,500 | $4.00 – $8.00 |
| Large Party Bus (30-50) | $250 – $520 | $1,500 – $3,900 | $4.00 – $8.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
What Affects the Price of a Kansas City Charter Bus Rental?
Charter bus rental pricing in Kansas City is simple once you know what goes into the cost. The main factors that influence your price include the type of vehicle you choose, the time of year you travel, the length of your trip, your pickup and drop-off locations, and any special amenities you request.
For example, a standard full-size 56 passenger charter bus is usually billed by the hour or day. Minibuses, perfect for smaller groups going to events at the T-Mobile Center or the Negro Leagues Baseball Museum, are often more budget-friendly and may be rented by the hour or trip. If you’re planning a multi-day tour through Kansas City, Lawrence, or the surrounding areas, your price may shift to a daily or mileage rate, especially if you’re making multiple stops.
The season matters, too. Prices are typically highest in spring and early summer when graduations, festivals, and weddings are in full swing around Kansas City. Likewise, big events like the American Royal or Kansas City Renaissance Festival can mean higher demand. We always recommend booking 6 months in advance for peak dates to lock in the best rates!
Trip length is also key: Local shuttles around Kansas City or campus tours of UMKC usually cost less than longer day trips to St. Louis or Omaha. Your pickup and drop-off locations (and any required overnight stays for your driver) can also affect your total.
Don’t forget amenities! Charter buses in our Kansas City network come with different features—WiFi, power outlets, TVs with DVD players, onboard restrooms, and ADA accessibility can all be requested. Let your reservation specialist know what you want so we can quote accordingly. And always ask about group discounts if you’re booking more than one bus!
Finally, every quote from Kansas City Charter Bus Services includes your driver’s pay. Tolls, parking, and driver hotel (if needed) are extra, but we’ll tell you about these up front so there are never any surprises. Call 913-225-9030—our team is happy to walk you through the details for your unique trip.
How Much Does It Cost to Rent a Charter Bus for a Week?
Weekly charter bus rentals in Kansas City typically range from $5,500 to $15,000+, depending on the type of bus, distance traveled, and itinerary complexity. Full-size charter buses for school trips or sports teams touring Missouri, Kansas, or the surrounding states often qualify for special multi-day rates. To get an accurate weekly quote, be sure to have your group size, daily mileage, overnight stops, and desired amenities ready when you call 913-225-9030. Our team will build a custom package just for you!
Sample Trip Pricing Examples
Below are a few real-world Kansas City area charter bus pricing scenarios to help you plan your budget. Remember, every trip is unique so these are just estimates to help you plan your budget.
An Event Shuttle Service in Kansas City
A group planning a festival in Kansas City wanted a seamless way to transport 80 attendees from two hotels in downtown Kansas City to the event venue at the Convention Center, and then back to the hotels afterward. They booked two 25-passenger minibuses for 8 hours to run continuous shuttles between hotels and the event, plus late-night returns. Each minibus was priced at $180 per hour, making the base total $2,880 for both buses. They added a 12% gratuity ($346), bringing the total transportation cost to $3,226.
The group chose this shuttle option so attendees could enjoy the event without worrying about parking or directions. Buses included drivers, Bluetooth sound systems, and space for event materials.
A Day Trip to the Nelson-Atkins Museum of Art
A local school group from Olathe organized a full-day trip for 50 students, teachers, and chaperones to the Nelson-Atkins Museum of Art. They reserved one 56-passenger charter bus with a restroom, DVD player, and undercarriage storage for supplies. The bus was booked for a 10-hour day at $200 per hour, totaling $2,000. The group included tolls and parking upfront ($50) and budgeted 10% for gratuity ($245), so their total cost was $2,295.
Students enjoyed guided tours, watched art videos en route, and had space for snacks and supplies. The group appreciated the curbside drop-off and easy access to the museum.
A Corporate Shuttle for Employees from Kansas City to Johnson County
A local tech firm in Kansas City needed to provide daily shuttles for 20 employees traveling to a Johnson County office. They chose a 18-passenger minibus to run a weekday morning and evening loop for one month (20 workdays), covering a 25-mile route. The package rate was $950 per day for 20 days, totaling $19,000. The company added a 10% gratuity ($1,900), bringing the total to $20,900.
The company valued the service for its reliability and convenience, allowing employees to read, work, or relax during commutes. Buses included WiFi, power outlets, and dedicated support.
A School Field Trip to the Kansas State Capitol
An elementary school in Kansas City planned a half-day trip for 50 students and chaperones to the Kansas State Capitol and nearby attractions. They booked one 56-passenger charter bus and one 24-passenger minibus for 6 hours, with the charter at $180/hr and the minibus at $145/hr. The total for both was $1,950. The PTA added $195 (10%) for driver gratuity, for a total of $2,145.
Students enjoyed the trip, watched a history video en route, and stored lunches in overhead compartments. The group had curbside drop-off, making the trip smooth and convenient.
